Revised Standing rules 10,11,12 and 16 Adopted 1/31/2023

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Dave C
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Revised Standing rules 10,11,12 and 16 Adopted 1/31/2023

Post by Dave C »

Rule 10.
When an item is offered to the Zagray Farm Museum as a donation, the offer must first be presented to the Board of Directors and the appropriate committee Chairman. The Board of Directors or Chairman may request pictures or have the item inspected to determine its acceptability as a donation. No item shall be accepted with any stipulation by the donor for its use unless that stipulation is expressly included in the description and accepted by the Board of Directors. The Board or Directors will then vote to accept or decline the offer at the Board of Directors meeting. A written description of the donated item along with the name and address of the donor must be provided to the QVEA secretary no later than three weeks after the item is moved to the Farm if the donor requires a letter of acknowledgment. Occasions may arise where there is not enough time for the Board of Directors to review a proposed donation. In this case, the proposed donation may be discussed and voted on in the Zagray online forum, or the QVEA President can accept the donation and then explain the donation at the next regularly scheduled BOD meeting.

Rule 11.
No privately-owned equipment may be stored at the farm unless the equipment is used regularly by the member to work on the farm, or is available for use by other members. The owner’s name shall be marked or tagged on all such equipment. Items intended for permanent storage, use, or display is the subject of Standing Rule No. 16.

Rule 12.
Items belonging to the Zagray Farm Museum may occasionally be put up for sale. Individuals may purchase items at a price agreed upon by the Board of Directors. Also, unsolicited offers are occasionally received for Farm-owned items. In this case, the offer is reviewed by the Board of Directors to accept or reject the offer.

Rule 16.
Members only may store privately-owned equipment at the Farm. An Equipment Storage Application form must be submitted to the Board of Directors for approval before moving equipment to the farm. There are 4 different types of storage and use on the property, each with different rules and stipulations. These 4 types are described below in RULE 16, A – D. Any privately-owned equipment on the Farm may be subject to review at any time and the owner may be asked to remove the equipment for reasons such as, but not limited to: lack of use, poor, unsafe, non-functional, or unsightly condition, or not being within the scope of what the Farm exhibits. Equipment that does not have a Storage Application Form associated with it may become property of QVEA. Equipment that has been requested for removal may be claimed as QVEA property after a span of time no longer than one year.

16A: Equipment being stored within Leased Space inside Tractor Barn.
Owners of these Spot are Exempt from filling out Equipment Storage Forms and do not need
approval from Directors to store equipment within there space. Equipment when not in use must be stored within the confines of the space at all times with exceptions during show times.
Equipment must be kept in good running and operating conditions and must be of show quality.
Tractor Barn Committee is in charge of overseeing all of these items, and if an item is not of proper quality for the Tractor Barn, the Committee as a group can ask the item to be removed.

16B. Equipment being stored inside Tractor Barn on year to year basis.
Owners of equipment must submit storage application form, and must be approved for storage by the BOD and Tractor Barn Committee before bringing any item to the Barn for Storage.
Equipment must be stored in a location designated by the Tractor Barn Committee at all times, with exception during show times. Equipment must be kept in good running and operating condition, and must be of show quality.

16C. Equipment being stored outside on club grounds in Good running Condition.
Owners of equipment must submit storage application form, and must be approved by BOD before being brought to the Club grounds. Equipment must be stored in the location decided upon by the BOD. Equipment may never be stored inside any structure or ever be parked on any road or driveway on the property. Equipment must be kept in good operating condition and must be used on a regular basis. Failure to maintain equipment in good running condition, or failure to run the equipment during show or non-show times for a period of 1 year will cause this equipment to fall under section D. The
BOD may change the status of equipment and contact the owner.

16D. Non-running equipment being stored outside.
Owners of equipment to be stored outside on club grounds must submit storage application form, and be approved by the BOD before being brought to club grounds. Equipment must be stored in the location decided upon by the BOD. BOD may move the equipment at any time. Owners of the equipment must make monetary donation to QVEA on a yearly basis. This amount is determined upon
approval for storage by the BOD.

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